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Sales Price List

The Sales Price List page shows all price lists in both Active and Inactive status, providing comprehensive price management for retail locations.

Price List Status​

Active Price Lists​

  • Each retail location can have only one active price list
  • Business Central always uses prices from the active price list
  • Active price lists are used for all price calculations

Inactive Price Lists​

  • Contain prices that were valid before activation of a new price list
  • Prices from inactive price lists are not used in calculations
  • Maintained for historical reference and audit purposes

Configuration​

Price List Number Series​

Price List numbers are configured on the Sales and Receivables Setup page.

Creating a New Price List​

When you click New on the Sales Price Lists page, fill in the following fields:

General Information​

Code​

  • Source: Assigned from the configured number series
  • Format: Automatically generated

Description​

  • Purpose: Specifies the description of the price list
  • Usage: Identifies the price list purpose and period

Assignment Configuration​

Assign-to Type​

  • Value: Always use Customer Price Group
  • Note: This is also added to the customer card

Assign-to No​

  • Purpose: Determines the code of the customer price group
  • Usage: Links the price list to specific customer groups

VAT Configuration​

VAT Bus. Posting Gr. (Price)​

  • Purpose: Specifies the default VAT business posting group code

Price Includes VAT​

  • Purpose: Specifies if prices include VAT
  • Options: Yes/No

Price List Type​

View Columns for​

  • Purpose: Determines the type of price list
  • Options: Price, Price and Discount

Status Management​

Status​

Indicates the current state of the price list:

  • Draft: Editing is allowed, price list is not used
  • Inactive: Editing or usage is not possible
  • Active: Editing can be enabled, price list is used for price calculations

Validity Period​

Currency Code​

  • Purpose: Determines the currency code of the price list

Starting Date​

  • Purpose: Specifies the date from which the price list is valid
  • Note: Validity dates of price lists at the same location must not overlap

Ending Date​

  • Purpose: Specifies the last date until which the price list is valid
  • Example: End date of previous price list: 31.05.2024, start date of new price list: 01.06.2024

Discount Configuration​

Allow Invoice Discount​

  • Purpose: Determines whether invoice discount is allowed
  • Flexibility: Value can be changed in the lines

Allow Line Discount​

  • Purpose: Determines whether line discounts are allowed
  • Flexibility: Value can be changed in the lines

Location Assignment​

Retail Location​

  • Purpose: Specifies the retail location for which the price list is used
  • Restriction: A retail location cannot have more than one active price list

Important Notes​

Customer Price Group Recommendations​

We recommend that each customer price group be associated with a single location.

Cross-Location Usage​

Although a customer price group from one location can be used for other locations:

  • Business Central recognizes prices based on both location and customer price group
  • A customer price group assigned to another location does not contain the same items
  • Violating this rule will cause Business Central to report an error

Best Practice​

Maintain separate customer price groups for each location to avoid conflicts and ensure proper price recognition.